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Jobs : Grants Specialist

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Company / Organization: Planned Parenthood
Position Title: Grants Specialist
Job Location: Dallas TX
Application Deadline: Not Specified
Contact Information and
Application Instructions:

Planned Parenthood of Greater Texas offers comprehensive reproductive healthcare services. We are here to educate and care for healthy communities.

We believe the needs of our community are greater than they've ever been. And that drives us to work harder, aim higher, and expect more from one another. Here, you'll be empowered to make an immediate impact for our organization and clients.

We offer a competitive compensation and benefits package:

  • Excellent Medical and Dental Benefit Plans
  • Retirement plan and employer match
  • Generous Paid Time Off.
  • Plus Additional Benefits.

The Grants Specialist is responsible for grant research, tracking, proposals, and reports in accordance with business goals and objectives. Ensures productivity expectations, customer service and compliance standards are maintained. Abides by the organization's mission in performing job duties. Demonstrates an understanding of and commitment to quality healthcare and excellent customer service.

Key Responsibilities include (please refer to online posting at for a complete job description):

  • Develops grant proposals to obtain funds for ongoing or new programs and for special projects in coordination with the Manager of Grants
  • Researches and tracks proposal requirements and submission deadlines.
  • Prepares, coordinates, assembles, and/or delivers proposals, grant applications and renewals for submission.
  • Identifies and researches related grant sources of funding.
  • Interacts and communicates with department and senior management, health services, and government or foundation representatives during the proposal design, development and implementation phases.
  • Assists Development staff in researching background information, statistical, and analytical information to support proposals.
  • Maintains a tracking system of proposals, follows up to provide additional information as required by funding sources and report regularly to the Manager of Grants.
  • Participates in Development staff meetings.
  • Complies with all grant reporting as required by funding sources.
  • Maintains current records in database, on network, and in paper files, including grant tracking and reporting.
  • Works closely with the Manager of Grants and other departmental team members to ensure coordination with their respective fundraising efforts.
  • Uses development database and report writing software to retrieve data. May assist in preparing and evaluating grant program and reporting of program's progress to Board and executive leaders.
  • Builds effective and trustworthy relationships with funders, foundation trustees, staff and community leaders.
  • Assures compliance with the Board of Director's governance policies on development as well as the standards established by the Association of Fundraising Professionals.
  • Assures that all fundraising materials and any communication with the public maintain the highest standards of integrity and honesty.
  • Serves as a role model for staff in quality of work, competence, standards of behavior, initiative, teamwork, and compliance with organization policies.
  • Produces timely and accurate reports to Planned Parenthood Federation of America and regulatory agencies as appropriate.
  • Maintains knowledge of abortion and family planning regulations and implements changes as necessary.
  • May represents the organization at meetings, as appropriate.

Has unrestricted access to client protected health information (PHI) for purposes of treatment, payment, and health care operation, specific to job duties. Use of client PHI is limited to information needed to perform the specified job function. Disclosure of any client information must be for purposes of treatment, payment or health care operation OR must be accompanied by an authorization for release. Development staff may have access to PHI limited for fundraising purposes.

  • Ensures achievement of agency goals, vision and mission.
  • Assists with other fundraising projects as requested.
  • Other related duties as assigned.
  • Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.


  • Bachelor's degree.
  • 2 years of fundraising, grant writing, nonprofit, or related experience.
  • Must be able to work flexible hours including evenings and weekends.
  • Ability to write clear, structured, articulate written letters, contracts, reports and persuasive proposals.
  • Possess effective analytical skills.
  • Ability to pay attention to detail, to handle a variety of tasks simultaneously and to work under pressure.
  • Ability to exercise initiative, sound judgment, and problem-solving techniques in the decision-making process.
  • Be discrete and safe guard confidential information.
  • Possess integrity and compliance – can be relied upon to act ethically.
  • Work Management: Effectively manages time as a resource; establishes realistic priorities; schedules own time and activities effectively; gives balanced focus and attention to appropriate long- and short-term priorities. Develops action plans and budgets; leverages technology; anticipates obstacles; establishes check points and monitors progress.
  • Communication: Speaks and presents effectively in individual or group situations, including appropriate nonverbal communication. Expresses ideas in a clear, thorough and concise manner. Actively listens to what others say. Writes using good grammatical form and appropriate style. Expresses ideas in a clear, thorough and concise manner.
  • Celebrates and exemplifies the core values of our organization: Cooperative and Courteous; Honesty, Integrity & Straightforwardness; Inclusive; Quality Service; and Creativity within the context of Best Practices.

Diversity creates a healthier environment: equal opportunity employer. We strictly prohibit unlawful discrimination of any kind, including discrimination on the basis of race, color, creed, ancestry, national or ethnic origin, religion or belief, sex (including pregnancy), sexual orientation, gender identity or expression, marital status, citizenship, physical or mental disability, age, past, present or prospective military service, HIV status, family medical history or genetic information, socio-economic circumstances, language spoken or any other basis protected by law. We are a drug-free and tobacco-free workplace.

To view all job opportunities at Planned Parenthood of Greater Texas:

Minimum Qualifications: Bachelor's Degree. 2 years of fundraising, grant writing, nonprofit or related experience
Other: PPGT is an equal opportunity employer which makes reasonable accommodations to those disabled under the Americans with Disabilities act and who are willing and able to perform the essential duties of the position, with or without an accommodation. We maintain a drug-free workplace. Should be pleasant, neat, and well-groomed in representing the agency to the general public.
Date Posted: 10/16/2017